As a member of the team, you have a real opportunity to help us shape our work and the impact we can have. You will be part of a team where everyone plays a role to make the organisation more sustainable. We’re innovative and respond to the needs of our communities.
Our organisation is driven by the following values:
Collaborative
Community-rooted
Enabling
Experiential
Innovative
Intergenerational
We’re a Living Wage employer. Our team represents diverse professional backgrounds. Working at The Ubele Initiative involves a flexible approach that fits in with your needs and projects.
Benefits of working at Ubele Initiative
20 days annual leave + UK bank holidays
Employer contribution to your pension
Hybrid working with staff working 1 day per week in our London based office; this is subject to regular review
All staff have access to Bright Wellbeing 24hr advice line and counselling service
All Staff have access to Bright Safe Health & Safety management software and a variety of training courses
Opportunity to train in Mental Health First Aid
Contribute to our wellbeing initiatives
Attend Ubele away days, annual retreat, local and international courses, learning sessions and social events.
Staff have the option to work out of one of our designated London offices. We have a shared office space located in Wood Green, London. This space offers great opportunities for sharing ideas, networking and meeting great thinkers and business owners. We have adopted the office occasional hybrid working model where staff meet on designated days for collaboration and teamwork.
We have a committed approach to learning and development. As a staff member you will have access to the events, learning bites and workshops we host, as well as mentor support. Our team attends one week training in Europe each year.
We’re always eager to meet fresh talent, so look out for open positions.
If you have any questions regarding current vacancies or would be interested in joining our team and sending us your CV contact recruitment@ubele.org
DIVERSITY MONITORING
The Ubele Initiative are committed to eliminating discrimination encouraging diversity amongst our workforce. We will not discriminate with reference to age, gender, sexual orientation, race, colour, religion, marital status, and disability. To ensure our recruitment process is fair and equitable, we collect diversity data from applicants to our roles. If you are applying for a role, please complete the attached Diversity Monitoring Form.
DATA PROTECTION NOTE
Any personal data you provide (e.g., address, telephone number, employment history) will be used for recruitment purposes only, and only shared with individuals involved in the recruitment process.
About The Role
As an Ubele Programme Coordinator, you will be a member of the Community Wealth Building hub supporting the programme manager by overseeing administrative tasks, coordinating learning programmes, communicating with our partners ensuring resource availability for the project team from project inception to completion.
Main duties and responsibilities
1. Programme Coordination & Collaboration
Collaborate with the CWB Director and Agbero Programme Manager to coordinate the delivery of learning and training within Agbero2100. Serve as the first point of contact for the Agbero2100 London programme, handling and redirecting enquiries as appropriate.Maintain effective and ongoing communication with key stakeholders, ensuring their active engagement and interest throughout the programme.
2. Event & Training Coordination
Organise and coordinate events, webinars, and training sessions, ensuring logistics such as hospitality, room layout, equipment setup, and course materials are properly managed. Liaise with consultants and the Communications Team and oversee the smooth running of all relevant webinars, workshops and events.
Develop and maintain accurate records of all learning and development activities, including tracking attendance and ensuring timely follow-up with participants. Coordinate offsite events and support the Programme Manager in event planning and delivery.
3. Administrative Support & System Management
Work closely with learning and development partners to design, communicate, and implement administrative procedures for both in-house and external training courses. Establish and manage systems and procedures to ensure the efficiency and effectiveness of Agbero 2100’s learning development services, including managing programme information securely.
Maintain accurate documentation and processes for all programme activities, including contracts, agreements, and purchase orders. Coordinate programme data with stakeholders and support the Programme Manager with information collection for decision-making.
4. Data Collection & Impact Reporting
Collect, collate, analyse, and share both qualitative and quantitative data to measure and showcase the programme’s impact. Ensure evaluation forms are completed and returned for each session/event, contributing to learning and development needs analysis based on feedback. Support the CWB Programme Manager in preparing regular and ad-hoc reports and maintaining accurate records of data collection methods and analysis techniques for future reference. Adhere to data privacy, confidentiality, and security standards in managing sensitive programme information.
5. Stakeholder & Partner Management
Develop and maintain productive working relationships with external training providers and partners. Coordinate the work and meetings of programme stakeholders and partners, including minute-taking and maintaining positive relationships with the Communications team. Gather partner agreements, consultancy agreements, and contracts, working with Agbero Programme Manager and finance to issue invoices and chase outstanding payments.
6. Financial & Resource Management
Raise purchase requisition orders, track payments for training providers, and ensure timely processing of payments. Manage and maintain the programme’s training calendar, ensuring full completion within targeted timescales and timely updates to the Programme Management team.
7. Inclusivity, Health & Safety, and Compliance
Promote a workplace culture of respect, dignity, and fairness, challenging all forms of discrimination and prejudice. Comply with the organisations safeguarding policy and practice at all times and undertake trainings on safeguarding as required. Maintain awareness of health and safety, complying with Ubele’s Health and Safety policies and procedures. Ensure compliance with the Data Protection Act/General Data Protection Regulations (GDPR), maintaining confidentiality in all programme-related information
8. General
To attend and participate in internal and external meetings including staff meetings and meetings with key stakeholders. To attend relevant training to fulfil the requirements of the job. To undertake other duties which may from time to time be required and which are appropriate to the responsibilities of the post. Ensure that The Ubele initiative internal policies and procedures are followed through in all areas of work. They will also treat with confidentiality any information that could be deemed as personal, private, or sensitive and comply with the organisations GDPR and Safeguarding requirements.
Please see the full recruitment pack with details on how to apply, here.
